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  • How detailed are you?

    When you make/sell things do you keep a record of what beads/products you used, colours, sizes etc Do you name the pieces to make it easier to keep track?Do you draw pictures of them so if yuo have to repeat the design you have the exact design to hand?etc


    Do you keep your spending information up to date, have your invoices in a file?etc

    Or do you just 'wing it'?
    https://folksy.com/shops/GrimmExhibition


    http://poisonedapplecraftuk.blogspot.co.uk/

    Poisoned Apple Theatre - Handmade Crafts on Facebook

  • #2
    Hi,

    I've very detailed. I name my products for my website, but I also have a breakdown of what beads I used, what they cost, how long it took to make etc. and charge my prices accordingly. I have an invoice folder of all the things I've sold and I've a folder of the invoices/reciepts I've got for what I bought.

    I'm hoping this will help when I come to do my tax at the end of the year.

    Carol
    Sparklez.co.uk
    Handmade Jewellery

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    • #3
      Thank goodness its not just me!!
      Good idea to keep not of how long it took to make.

      I was thinking about the tax thingy, being organised must help with that.
      https://folksy.com/shops/GrimmExhibition


      http://poisonedapplecraftuk.blogspot.co.uk/

      Poisoned Apple Theatre - Handmade Crafts on Facebook

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      • #4
        Got to Write Everything Down....

        ........got a head like a sieve!

        I write down ideas as they occur (even got a note book in the loo, with all our humourous books....) or I'll forget them.

        I'll jot down a quick note about design, fabrics, notions etc, and maybe variations as well. Then I transpose everything into a big A4 hardback note book for keeps. After I've made the item, and I'm happy with it, it gets photographed and stuck into the A4 book.

        I have a little note pad in my handbag too, in case we're out and I think of something I want to work with later at home. If I don't write it dowm immediately I get home knowing that I've thought of an idea, but I'm blessed if I can remember what exactly. Seriously bugging!

        But I'm useless at accounting, I get the DH to do that. He got accounting & business qualifications at college. The only accounting I do is creative accounting..."What? Oh that piece of fabric...er yeah...99p from Barnardo's" when it was actually £12 from an antique shop, but I just had to have it because the colours were perfick etc etc.......my DH just cannot understand things like that.......but I still love him!

        Jules
        Apple Tree Crafts
        www.appletreecraftfairs.com

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        • #5
          Do records have to be exact, down to the last penny?

          I ask as Im using flatback rhinestones at the mo and I my tolerance of having to count how many Ive used and their individual price of different sizes is doing my head in.
          https://folksy.com/shops/GrimmExhibition


          http://poisonedapplecraftuk.blogspot.co.uk/

          Poisoned Apple Theatre - Handmade Crafts on Facebook

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          • #6
            When we went to the accountant to discuss our pre-company expenses (stuff we bought before we started the company that we use for the company now) I said that the expenditure was around £500. He told us to make sure that it wasn't a round number and to go for something like £540 (or whatever was nearest to the total). Apparently it then looks like you haven't just plucked a number straight out of the air. I would imagine that if the rest of your invoices etc are don to the nearest penny then it won't matter for this one.
            Visit my Etsy store http://swirlyarts.etsy.com
            My daily thoughts! http://swirlyarts.blogspot.com
            My blog of cute stuff http://cuteable.com


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            • #7
              To my amazement it appears a good estimate with some evidence to back it up is acceptable as long as you don't do it all the time.............

              .....I was stressing really badly t'other day cos I couldn't find any of my postal receipts for an entire month and my dad said an estimate would be fine

              Also, take it from me it's best to be that organised Seahorse, keep those folders up to date and it'll be a complete stroll when you come to do your accounts - keep them stuffed in various boxes around the house like I did and you'll be SO stressed never again will I put off the boring old paperwork.
              Visit Natty Netty for a huge selection of Iris Folding supplies

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              • #8
                I agree with Natty - it is important to keep organised. We have an envelope pinned up in the kitchen where we put all of our company receipts. Hubby then empties that at least once a month and then puts the receipts into a plastic pocket - we have 12 of these so that we have one per month. At the end of each year we then put those plastic pockets into a box file and label it with the year. It has worked so far although we have only been trading for just over a year! You have to keep your receipts for 6 years (I think) as you can be audited for up to 6 years after - it's a £3,000 fine if you don't keep them! I only know this as there was a thread last night on a forum that hubby goes to.
                Visit my Etsy store http://swirlyarts.etsy.com
                My daily thoughts! http://swirlyarts.blogspot.com
                My blog of cute stuff http://cuteable.com


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