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  • Invoices

    Sorry if Ive already asked this.
    I was talking to my dad about what 'documentation' I send customers, and I said I have a receipt duplicate book,he said I needed an invoice as well for their own paperwork records.
    I queried this as I said nobody nowadays waits for an invoice to be delivered(by post) and then they sent payment etc.
    Basically I can see that invoices are a good idea but are they necessary?
    https://folksy.com/shops/GrimmExhibition


    http://poisonedapplecraftuk.blogspot.co.uk/

    Poisoned Apple Theatre - Handmade Crafts on Facebook

  • #2
    I would say no they aren't necessary.
    I think people will ask if they need an invoice for their own paperwork.
    http://icecreambird.blogspot.com/

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    • #3
      I would say as long as there was some form of paperwork you would be okay.

      Business are different, they will always want an invoice to be able to submit to the IR at the end of the year.

      Cheers.

      Lisa
      Bowed Over
      Handmade Dog Collar Accessories
      www.bowedover.co.uk

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      • #4
        If you are running a website and use a 3rd party bank e.g. google/paypal it creates these for you..

        How and why?
        Well someone actually buys your items from paypal and then you can withdraw that money from them..

        One of the reason I use paypal and alike for lots of sites is that you don't need to create invoice..

        Hope that helps.
        .


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        • #5
          Thats what I was trying to say to my dad, the email re the purchase is the invoice(ive eve looked at some of mine and noticed it says 'invoice' on it.
          But my dad knows more than me so I thought id look into it.Il let him know..

          Thanks all
          https://folksy.com/shops/GrimmExhibition


          http://poisonedapplecraftuk.blogspot.co.uk/

          Poisoned Apple Theatre - Handmade Crafts on Facebook

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          • #6
            Yep Paypal gives invoices and delivery notes so covers you for pretty much all events.

            Cheers.

            Lisa
            Bowed Over
            Handmade Dog Collar Accessories
            www.bowedover.co.uk

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            • #7
              If you are using Paypal to create invoices for your sales, make sure you regularly download all your records (say once a month) - they download in excel format so you can keep a track of all payments in and out of your paypal account.

              Keeps the tax man happy!

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              • #8
                Originally posted by sugarandspicecrafts View Post
                If you are using Paypal to create invoices for your sales, make sure you regularly download all your records (say once a month) - they download in excel format so you can keep a track of all payments in and out of your paypal account.

                Keeps the tax man happy!
                Yep..

                Its sends you a email for all transaction too..

                My first year I printed off all the emails of all the transactions and my account said there is no need.. The excel is fine as long as you can get hold of the full transaction details if needed..

                This year it was a 9 page excel sheet vs about 300 pages lol.. My accountant was happy hehehe..
                .


                Promote your craft site today : Add Your CRAFTS
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                • #9
                  But..if for example..I didnt have a printer..had no idea what this excel thingy is ....and was generally thick, could I just keep the emails as a record and/or write down each transaction in some kind of account log?
                  https://folksy.com/shops/GrimmExhibition


                  http://poisonedapplecraftuk.blogspot.co.uk/

                  Poisoned Apple Theatre - Handmade Crafts on Facebook

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                  • #10
                    Originally posted by Seahorse View Post
                    write down each transaction in some kind of account log?
                    Same thing..

                    But with excel it take 1 click for the entire year..

                    no writing..
                    .


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                    • #11
                      Originally posted by 0103media View Post
                      Same thing..

                      But with excel it take 1 click for the entire year..

                      no writing..
                      But I like writing, I had my quill sharpened and my ink refilled only the other day.

                      hehe, thanks.
                      https://folksy.com/shops/GrimmExhibition


                      http://poisonedapplecraftuk.blogspot.co.uk/

                      Poisoned Apple Theatre - Handmade Crafts on Facebook

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                      • #12
                        Hi,

                        My husband is an accountant and I asked the question to him for you.

                        If you are VAT registered then you must provide your customers with a VAT invoice so that they can reclaim the VAT (of course they can only claim back if they are VAT registered too). Copies of these must be kept for several years and be available for inspection if required. They can be stored electronically, however do remember that occasionally computers can crash, therefore it's always wise to back up accounting information on a regular basis.

                        If you are not VAT registered, then you do not have to provide an invoice. You're not actually obliged to provide a receipt, however this is beneficial to both you and your customers.

                        Your accounts can be kept either electronically or manually. There's no right or wrong on that one, it's just a matter of personal choice. I think with the computer age however more and more are switching to electronic methods. A simple excel spreadsheet is sufficient for this to show all your business income and expenditures. It is simple to set up, if you want to use this and are having difficulty, let me know and I'll try and help.

                        Hope this is of some help to you.
                        Caroline

                        You don't need talent to be artistic you just need patience!

                        www.potterdoodledoo.co.uk

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                        • #13
                          ooo.. yeh sorry forgot about how its different if your VAT reg..

                          Good point.. have some rep
                          .


                          Promote your craft site today : Add Your CRAFTS
                          (£5.50 a month or £50 per year)

                          Fun new blog: Snowboard Stuff

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                          • #14
                            Thanks for the info.
                            https://folksy.com/shops/GrimmExhibition


                            http://poisonedapplecraftuk.blogspot.co.uk/

                            Poisoned Apple Theatre - Handmade Crafts on Facebook

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                            • #15
                              Got myself a small duplicate vat book, not much detail but should be sufficient.
                              https://folksy.com/shops/GrimmExhibition


                              http://poisonedapplecraftuk.blogspot.co.uk/

                              Poisoned Apple Theatre - Handmade Crafts on Facebook

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